Description

ICompany Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

The HR Specialist aims to ensure seamless payroll processing, effective onboarding and offboarding, and accurate maintenance of employee records to support all HR operational functions. This position also focuses on enhancing talent management and development, while ensuring compliance through efficient financial management and reporting. The HR Specialist will perform tasks in collaboration with Shared Service Support and the Center of Expertise, while being an integral part of the HR Team for the Adriatic and Hungary Affiliate.

HR Operations for the assigned countries:

• Ensuring accurate and timely payroll processes with an outsourced payroll model in close collaboration with the Payroll Specialist located outside of the country. Payroll data collection and submission to Payroll team
• Payroll data collection and submission to agencies in for all contractors
• Facilitate onboarding processes by coordinating with line managers, preparing employment contracts, and ensuring a seamless integration of new employees
• Handle offboarding activities, including preparing exit documents, conducting exit interviews, and managing the return of company assets
• Track service center ticket system and ensure that timely employee support is provided and escalations appropriately managed
• Support the local benefit system by collaborating with Total Rewards (TRs) to provide input for the annual survey, ensuring that benefits are competitive and aligned with employee needs.
• Coordinate language courses
• Track and support recruitment processes

Employee Records & Administration for the assigned countries:

• Maintain and ensure the accuracy of employee records. Update and manage databases and systems - Workday, Kronos, Fieldglass, EHS, other local systems and HR databases
• Prepare contract changes for job moves, compensation changes, and other employment adjustments
• Manage outsourced workers, contractors, and students, ensuring all related benefits and payments are accurately administered

Time & Absence Administration for the assigned countries:

• Oversee the administration of time and attendance systems, ensuring accurate reporting and payroll processing
• Handle sick leave documentation and attendance sheet management

EHS for the assigned countries:

• Ensure compliance with Environmental, Health, and Safety (EHS) standards, integrating these considerations into daily operations and fostering a safe and healthy workplace environment.

Financial Management:

• Manage vendor and contract processes, including preparation, bank verification, and upload to internal systems.
• Handle purchase order management and prepare financial reports related to HR activities.

Additional Responsibilities:

• HR Specialist's responsibilities involve facilitating efficient office operations
• Support local HR initiatives and events (such as LDP Week, local Vitality related activities, Abbvie in Motion, Volunteering)

Qualifications

• University degree or equivalent (business administration, human resources or a relevant field)
• 3+ years of experience in HR operations including payroll administration and compensation and benefits
• Strong knowledge of labor legislation and payroll processes
• Experience in a multinational environment and a proven track record in managing HR via Shared Service Supported operations model
• English language proficiency verbally and in writing
• Strong organizational, communication, and interpersonal skills
• Solid problem-solving and team management abilities

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.htmlI