Description

Position Summary

The Human Resource Manager will lead the daily functions for Human Resource (HR) including recruiting and retention; administration of personnel action forms, benefits, and leave: disciplinary matters, disputes and investigations, performance and talent management, recognition and morale, occupational health and safety; training and development of City staff; and updates and enforcement of organizational policies and practices.  

Primary Duties and Responsibilities

Human Resource Administration

• Maintains knowledge and compliance with federal, state and local employment laws, labor agreements and regulations, and recommended best practices; updates policies and practices to maintain compliance Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments both citywide and department specific
• Maintains personnel files, ensures timely performance evaluations are completed and manages grievance and disciplinary procedures
• Handles employment-related inquiries from applicants, employees, and supervisors, conferring with appropriate staff and outside counsel for complex and/or sensitive matters.
• Serves as primary contact for internal HR-related inquiries and guidance
• Collaborates with Finance Department relating to payroll, benefits, leave, and compensation
• Develops reports, correspondence, and presentations as needed
• Leads wellness, recognition and diversity-related initiatives in collaboration with City leadership

Recruitment, Hiring & Onboarding

• Coordinates recruitment, interviews, applicant screening, and selection processes through collaboration with department managers to understand skills and competencies required for openings.
• Oversees orientation and onboarding for new hires
• Ensures recruitment and hiring compliance with local, state, and federal guidelines
• Conducts or acquires background checks and employee eligibility verifications

Compensation, Benefits & Classification

• Conducts salary surveys and monitors job classifications
• Administers benefits programs and open enrollment
• Reviews job descriptions to ensure accuracy and consistency

Risk Management & Regulatory Compliance

• Serves as City's Risk Manager, coordinating citywide safety and wellness programs
• Manages OSHA compliance, including incident monitoring and annual reporting
• Oversees accident and incident reporting and maintains regulatory compliance records
• Serves as the Designated Employer Representative (DER), manages the drug testing program and ensures compliance with Federal Transit Authority (FTA) and Federal Motor Carrier Safety Administration (FMCSA), and Department of Transportation (DOT) requirements.
• Coordinates and administers Safety Committee and works with City’s insurance agents

Employee & Labor Relations

• Assists with addressing employee concerns and facilitates conflict resolution
• Supports collective bargaining preparation and compliance; serves as a member of the negotiation team
• Advises management on employment law, union contracts, corrective actions, and performance management best practices
• Leads employee engagement initiatives and feedback processes
• Supports efforts to incorporate values of diversity, equity, and inclusion into City practices and policies.

Knowledge, Skills, and Abilities

• In-depth understanding of public-sector human resources practices and employment laws
• Strong conflict resolution, interpersonal, problem-solving, and organizational development skills
• Strong attention to detail and time management skills
• Strong communication skills—both verbal and written
• Establish and maintain cooperative working relationships
• Ability to handle sensitive issues with discretion and maintain confidentiality, integrity and professionalism
• Proficiency with Microsoft Office Suite and general office technology

Education and Experience

• Minimum Qualifications: Bachelor’s degree in Human Resources, Public Administration, or related field; 4 years of progressively responsible HR experience (public sector preferred), or any satisfactory knowledge, experience and training that demonstrates the knowledge, skills, and abilities to perform the above duties.
• Working knowledge of multiple human resource disciplines including compensation practices, organizational diagnosis, diversity, performance management, federal and state employment laws.
• Preferred Qualifications: SHRM, PSHRA, or HRCI certification
• Licenses: Valid Oregon Driver’s License required

This description of overview and expectations does not constitute an employment agreement with the City of Silverton and is subject to change by the City as the needs of the City changes.

JOIN OUR TEAM, APPLY NOW! 

Please provide a cover letter, resume and City of Silverton job application by email to [email protected] or drop off at City Hall, Finance Department, 410 N Water St, Silverton OR 97381 by 5:00 PM on Monday, October 6, 2025.

Requirements

Working Conditions and Physical Requirements

• Work is primarily performed at a desk in a standard office environment during regular office hours with occasional evening meetings.
• Various times of intense employee and employer meetings.
• Must be able to lift up to 25 pounds
• Employee is frequently required to sit, talk or hear with occasional walking, standing, and attendance at meetings or events off-site.