Description

Position Summary: Responsible for coordinating all people-related aspects that align with the employment cycle of our employees including but not limited to recruitment, training, employee relations, investigations, attendance tracking, file audits, ERP updates, account analysis, payroll, open enrollment and benefits and continuous improvement. A strict level of confidentiality is required for this role.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Update job descriptions per job functions
• Responsible for job postings on Indeed, LinkedIn and Handshake or other platforms
• Schedule phone screens with candidates and provide feedback to the Hiring Manager, HR Director or HR Team as necessary
• Schedule Teams and In-person interviews with candidates
• Deliver offer letters to candidates
• Process paperwork for onboarding through HireRight, E-Verify and Dayforce
• Assist other department managers as necessary for projects
• Maintain attendance tracking for Human Resources for all company employees in Excel and Datacap or any other HRIS system utilized.
• Update ERP system with temporary and permanent workers as needed and communicate information as needed across departments and assist IT with photo badges.
• Source candidates from staffing agencies and other resources to fill company needs or other recruiting duties that are necessary to fill positions whether permanent or temporary.
• Maintain ExpenseWire user account credentials, review and process expense batches for accuracy and payment.
• Prepare and maintain Organizational Charts.
• Maintain office spreadsheets and databases and generate statistical analysis as required by Human Resources or Finance Dept.
• Assist with Employee Injury reports and OSHA reporting across departments as directed.
• Assist with compilation and distribution of handbooks and company policies.
• Assist with Open Enrollment, Open House, TCS events, and other like events.
• Maintain compliance with federal, state and local employment and benefits laws and regulations.
• Process payroll on a weekly and bi-weekly basis including properly calculating time entries and other benefit and payroll deductions.
• Order, maintain and fill office supplies and check conference rooms for cleanliness.
• Maintain and clean the coffee machine daily/weekly and coffee supplies
• Participates in developing department goals, objectives and systems.
• Assist front office with visitors, answering phones and other front office needs.
• Other duties as assigned.
• Regular in-person attendance is an essential function of this job

Supervisory Responsibilities                                                

This job has no supervisory responsibilities.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                                              

Bachelor’s degree in Business, Human Resources or Accounting, or three years related experience and/or training; or equivalent combination of education and experience

Knowledge and Skills:

Language Skills:

• Ability to read and comprehend simple instructions, short correspondence, and memos.  
• Ability to write simple correspondence.  
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Must be able to read, write and converse fluently in English with the level of competency that will permit the applicant to function in the position. Examples of job duties that require a high level of English fluency are: Facilitate department meetings; Collaborate with engineers and project managers and other departments managers and colleagues.

Mathematical Skills:

• Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. 
• Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability:

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  
• Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

• Proficiency in Adobe and Microsoft office (Word, Excel, PowerPoint)
• Knowledgeable of ERP systems and how to navigate
• Knowledge of Accounting software; Manufacturing software; Order processing systems preferred

Interpersonal Skills: 

• Good attitude, team player, good attendance, hard worker 

Success Factors/Job Competencies:

• Integrity& Ethics – models SAI Vision, Mission & Values
• Customer Focus – demonstrates commitment to customer
• Collaboration & Teamwork – embraces an inclusive workplace
• Quality – produces quality work product
• Innovation/Continuous Improvement – finds new and better ways of doing things
• Job Knowledge – demonstrates a clear understanding of and executes roles and responsibilities
• Time Management/Productivity – manages time and resources effectively
• Problem Solving/Decision Making – demonstrates proper judgment, problem solving and decision making
• Independence/Initiative – works with little or no supervision and seeks out new work
• Communication – effectively communicates

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

            Physical demands: While performing duties of job, incumbent is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

            Work environment: The noise level in the work environment is usually minimal.

Performance Standards:

• Annual performance evaluation
• Attainment of annual goals established between supervisor and incumbent